Network Management

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Overview

Network Management is accessed at Dashboard → Network. It provides a unified view of your organization’s sites:

• Internal sites — Sites your organization creates and manages directly
• External sites — Sites created by Aitrium and connected to your organization for cross-organizational workflows (e.g., multi-site clinical trials)

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Network Dashboard

The Network page displays statistics and a searchable site table.

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Statistics

• My Sites — Number of internal sites your organization manages
• External Sites — Number of connected external sites
• Total Sites — Combined count
• Organizations — Number of organizations in your network (including your own)

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Site Table

Use the filter toggle (All / Internal / External) to narrow the view, or search by organization or site name.

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Internal Sites

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Creating an Internal Site

1. Navigate to Dashboard → Network
2. Click Create Site
3. Enter the Site Name
4. Optionally enter a Site External ID — this is used in file naming conventions for data transfers (see External IDs below)
5. Optionally check Invite a user to this site to send an invitation during site creation:
   • Enter the user’s email address
   • Select a role
6. Click Create

Internal sites belong to your organization and can have users assigned to them through User Management.

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External Sites

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How External Sites Work

External sites are created by Aitrium and connected to your organization to enable cross-organizational data workflows. You cannot create external sites yourself — they appear in your network automatically once Aitrium connects them to your organization. External sites display:

• The site name and the external organization they belong to
• An External badge to distinguish them from your internal sites
• External ID fields for integration mapping

If you need an external site added to your network, contact Aitrium support at support@aitriumos.com.

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External IDs

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Purpose

External IDs map your internal site and organization identifiers to the naming conventions expected by integration partners. When a Site External ID is set, it is used in the file naming convention for transferred patient datasets — ensuring files are named according to the receiving system’s expectations.

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Setting a Site External ID

1. Find the site in the Network table
2. Click the Site External ID cell to enter inline edit mode
3. Enter the external identifier
4. Click the checkmark (✓) to confirm, or X to cancel