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For:Site users

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Who this training is for

Clinical site staff — for example radiotherapy technologists, medical physicists, or trial data managers — responsible for submitting patient imaging data to a clinical trial through Aitrium. You will normally arrive at this page from a link inside AitriumOS or from your trial coordinator, identifying it as the training for your trial. If you are unsure whether this is the right curriculum for your trial, ask your trial coordinator.

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What you will learn

  • How to download and set up AitriumOS, including what your IT team needs to confirm before you start
  • How the submission process protects patient privacy through validation, standardization, and de-identification
  • How to submit a patient dataset, monitor its status, and resubmit when needed
  • Where to get help if something goes wrong

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Curriculum

Review the following materials in order:
1

Getting Started

Read Getting Started, including the Before You Begin section — forward its IT requirements to your IT team if you have not already. Watch the installation and first-use videos on that page. (~10 minutes)
2

EORTC Data Submission

Read EORTC Data Submission and watch the step-by-step walkthrough video at the top of the page. Pay particular attention to the de-identification review step and the Resubmitting a Dataset section. (~20 minutes)
Critical behaviors. Keep AitriumOS open until the Submission complete screen appears at the end of every upload, and always confirm the dataset shows as submitted on the trial page before you finish. Closing the application too early can leave a submission unregistered — the EORTC Data Submission guide covers both behaviors.
Trial-specific instructions. Some trials display additional instructions from the trial team in AitriumOS after you complete a submission. These supplement this training with requirements unique to your trial — review and follow them each time they appear.

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Confirming your training

After reviewing the materials above, you confirm completion inside AitriumOS: the first time you open a trial that requires this training, you will be shown a confirmation prompt before you can upload patient data. Your confirmation — including the training version you reviewed and the date — is recorded for the trial sponsor’s compliance records. If the training materials are materially updated (for example, after a significant software change), you will be asked to review and confirm again before your next upload.

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Questions?

Contact your trial coordinator for trial-specific questions, or [email protected] for help with AitriumOS itself.